What is a parchment?

Your parchment is a document confirming that you've officially completed your degree.

We call official completion 'conferral'.

A parchment is different from an academic record because it doesn't list individual units.

What appears on my parchment?

Your parchment will include your:

• full legal name as it appears on your student record, which includes: your first given name, middle names (also known as ‘Other given names’) and surname, but does not include your preferred name
• award title
• approved study area A
• approved honours or distinction classifications.

Double majors and minors will only appear on your AHEGS and academic record.

For a full breakdown of award titles and which study areas (majors) are approved to appear on your parchment, please read the current active courses list.

When do I get my parchment?

You'll receive your parchment when your degree is conferred. Because your parchment isn't a legal document until your degree is conferred, we can't provide it any earlier.

Digital

When you graduate, you'll receive an official digital parchment online through My eQuals.

Make sure you've listed a personal email address in your HiQ personal profile so you can access your official digital documents after you graduate. 

Once we've issued your documents, we'll send an email to your personal email address with instructions and a link to My eQuals.

You can then create a My eQuals account to access your digital documents.

Hardcopy

I'm attending my ceremony

You'll be presented your parchment at your ceremony.

I'm not attending my ceremony

We’ll mail your parchment to the mailing address listed on your HiQ personal profile. Your parchment should arrive within four weeks of the ceremony or conferral date. If you haven't received it within four weeks, check that you haven't missed a delivery notice from Australia Post. It may be waiting at your local post office.

If you live overseas or have an international mailing address, your parchment will be sent via DHL courier. A street address and an international mobile number will be required as parchments can’t be delivered to overseas PO boxes.

If your Post Office or DHL isn't holding your parchment for collection, you must contact us within two months of your graduation ceremony to get your parchment's registered post number. If you don't contact us within three months of your graduation ceremony, you'll have to request a replacement parchment along with relevant payment.

I want to pick up my parchment

Parchments can be collected from HiQ Kelvin Grove. Email ceremonies@qut.edu.au before the final date to request in-person collection.

If your request is approved, we’ll email you with confirmation, which you’ll need to present at HiQ along with official valid photo ID.

I want a third party to collect my parchment

If you would like a third party (like your parent, partner or friend) to collect your parchment on your behalf after your ceremony or conferral, you'll need to:

1. Complete a third party authorisation (TPA form).
2. Email ceremonies@qut.edu.au by the relevant closing date requesting that your parchment be collected by the third party.

Third party authority can take up to three days to process.

When your third party comes to collect your parchment they must show either their:

• passport
• Australian drivers licence
• Australian proof of age card.

Requests made after cut-off dates will not be accepted. Parchments will only be available for third-party collection after the ceremony or conferral round has ended and can only be collected from HiQ Kelvin Grove.

Other graduation documents can't be collected by a third party.

I need a replacement parchment or digital copy

You can request a replacement parchment if your parchment was issued by QUT or one of our predecessor institutions and you've:

• lost your original hardcopy parchment
• damaged your original hardcopy parchment
• changed your legal name.

You can also use the replacement parchment process to request a digital copy of your parchment if you graduated between January 1989 and September 2019.

Certification

If you need your parchment certified for government or employment purposes, please take your original hardcopy to HiQ on campus.

You can also request that your parchment be certified prior to your conferral by emailing ceremonies@qut.edu.au. Requests must be received before the relevant cut-off dates.