Graduating - QUT - QUT Portal

Are you a current student with access to the HiQ website? Follow the Steps to graduating for current students instead.

Steps to graduating for conferred students

If you've already graduated and had your degree conferred but haven't attended a ceremony, follow these steps to get ready for your graduation day.

1: Check the ceremony dates and times Which ceremony you'll be invited to, and checking the schedule for our next ceremony round.

When are ceremonies held?

Each year, we hold two ceremony rounds:

mid-year graduation ceremonies, usually in July or August.
end-of-year graduation ceremonies, usually in December.

To attend, you need to have completed your course by the cut-off date for the round.

If you complete your course after the cut-off date but are still eligible to graduate, you'll be included in either the March or September conferral round. These are non-ceremony rounds which means you'll receive your parchment by mail and be invited to attend a future ceremony.

Which ceremony will I be invited to?

Once registration has opened, you'll be emailed an invitation at your personal email address to register your attendance for a ceremony, which will direct you to this page to access the external GFP Events portal to register.

In the portal, you'll be able to see which ceremony you've been automatically assigned to.

To access the portal, you'll need to verify your identity with your student number (numbers only, no letters).

By logging in and accessing the GFP Events portal, you agree to the GFP Events privacy policy.

Check your ceremony date and time in the GFP Events portal

Before you receive your invitation, you can plan ahead by checking our graduation ceremony schedule for the upcoming round and finding the ceremony for your study area.

View our upcoming graduation ceremony schedule

To learn how you're allocated to a specific ceremony, select your course type below:

I'm completing a single degree

You'll be allocated to a ceremony based on your faculty study area (this can sometimes be allocated according to your study area A or major).

I'm completing a double degree

Double degree students will only need to register for a single ceremony. Your name will be announced and listed in the online program for both courses.

You'll be allocated to a single ceremony based on the following:

If your double degree includes a Justice component, you'll be allocated to a ceremony for the Justice part of your degree. This includes Law/Justice double degrees.
If your double degree includes a Law component, you'll be allocated to a ceremony for the Law part of your degree. This excludes Law/Justice double degrees.
If your double degree includes an Education component, you'll be allocated to a ceremony for the Education part of your degree.
If your double degree includes a Business component, you'll be allocated to a ceremony for the non-Business part of your degree.
If your double degree includes an honours component, you'll be allocated to a ceremony for the honours part of your degree (excluding Justice and Law/Justice students).

For any other double degrees, you'll be allocated to a ceremony for the degree that comes first in your course name.

I'm a doctoral candidate

You'll be allocated to a ceremony that best reflects your principal supervisor's organisational unit.

I'm graduating from more than one course

If you're graduating with both a Bachelor and Masters degree: You'll be allocated to attend a single ceremony for the Masters degree
If you're graduating with both a Bachelor degree and a Graduate Certificate or Diploma: You'll be allocated to attend a single ceremony for the Bachelor degree.

Your academic dress will need to reflect the award your ceremony allocation is based on.

You'll only be announced on stage once for the allocated award, and will be seated with students from that cohort.

I studied interstate and completed GZ35 (Public Sector Management), GS89 or GS50 (EMBA)

If you completed either:

and attended the course outside of Brisbane, visit our Interstate graduation ceremonies page for details on your ceremony, academic dress, and guest tickets. You don't need to read the remaining steps on this page.

If you completed your studies in Brisbane, you are not able to attend an interstate ceremony.

2: Register whether you're attending Tell us whether you're attending a ceremony.

Registration for end-of-year ceremonies is closed.

Changing your ceremony attendance

If you've registered whether or not you'll be attending but want to change this, email the Ceremonies team at ceremonies@qut.edu.au.

What happens next

Continue to step 3 to organise your academic dress. Academic dress hire and purchase, ordering guest tickets, paying your graduation fee, and other tasks are all completed in the external GFP Events portal.

3: Organising your academic dress Purchasing or hiring your academic dress, and what to wear with it.

Buy or hire academic dress

Academic dress is purchased or hired when you register to attend your ceremony in the GFP Events portal.

After selecting 'Attend ceremony' in the Welcome tab, you'll progress to the 'Academic Dress' tab.

Your academic dress type is determined by the award you're receiving.

In this tab, you just need to:

Select whether you identify as Aboriginal and/or Torres Strait Islander and, if so, would like to wear an indigenous stole.
Select a size for your gown.
Select whether you'll hire or purchase your academic dress.

If you select 'Hire Package' to hire your academic dress: The cost is included in your graduation fee, which you'll pay later in the registration process in the Checkout tab.
If you select 'Sale Package' to purchase your academic dress: You'll need to pay an additional charge as well as your graduation fee when you reach the Checkout tab.

Only QUT-approved academic dress can be worn at a QUT graduation ceremony.