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Are you a current student with access to the HiQ website? Follow the Steps to graduating for current students instead.

Steps to graduating for conferred students

If you've already graduated and had your degree conferred but haven't attended a ceremony, follow these steps to get ready for your graduation day.

When are ceremonies held?

Each year, we hold two ceremony rounds:

  • mid-year graduation ceremonies (usually in July)
  • end-of-year graduation ceremonies (usually in December).

To attend, you need to have completed your course by the cut-off date for the round.

If you complete your course after the cut-off date but are still eligible to graduate, you'll be included in either the March or September conferral round, which does not have its own ceremony. You'll receive your parchment by mail and be invited to attend a future ceremony.

Which ceremony can I attend?

You're eligible to attend the ceremony that best aligns with your study area. Our schedule lists the study areas for each ceremony. After you register, the Ceremonies Office will contact you to confirm which ceremony you can attend.

View our upcoming graduation ceremony schedule

For more information on ceremony allocations, select your course type below:

You'll be allocated to a ceremony based on your faculty study area (this can sometimes be allocated according to your study area A or major).

Double degree students will only need to register for a single ceremony. Your name will be announced and printed in the program for both courses.

You'll be allocated to a single ceremony based on the following:

  • If your double degree includes a Justice component, you'll be allocated to a ceremony for the Justice part of your degree. This includes Law/Justice double degrees.
  • If your double degree includes a Law component, you'll be allocated to a ceremony for the Law part of your degree. This excludes Law/Justice double degrees.
  • If your double degree includes an Education component, you'll be allocated to a ceremony for the Education part of your degree.
  • If your double degree includes a Business component, you'll be allocated to a ceremony for the non-Business part of your degree.
  • If your double degree includes an honours component, you'll be allocated to a ceremony for the honours part of your degree (excluding Justice and Law/Justice students).

For any other double degrees, you'll be allocated to a ceremony for the degree that comes first in your course name.

You'll be allocated to a ceremony that best reflects your principal supervisor's organisational unit.

If you're graduating from more than one course but not a double degree (for example, a Bachelor of Laws and Graduate Diploma in Legal Practice), you'll be allocated to attend a single ceremony but will need to register for each course separately.

You'll only be announced on stage once for the highest qualification, and will be seated with students from the higher award course.

Your academic dress will need to reflect your higher award course.

If you completed either:

and attended the course outside of Brisbane, visit our Interstate graduation ceremonies page for details on your ceremony, academic dress, and guest tickets. You don't need to read the remaining steps on this page.

If you completed your studies in Brisbane, you are not able to attend an interstate ceremony.

To attend a ceremony in December, complete the registration form:

Register to attend a graduation ceremony

Registration is open from 15 September to 21 November. We're unable to accept late registrations.

I need special seating

You may require special seating arrangements if you:

  • are pregnant
  • have a disability, injury or health condition
  • have a religious or cultural reason.

If you may need assistance, specify your requirements on the registration form. The Ceremonies team will email you to discuss your needs.

QUT only organises special seating for graduates. Any special seating requests for guests should be directed to Ticketek.

What happens next

You'll be sent a 'Graduation Confirmation' email once we've processed your registration. Bring a printed or electronic copy of this to your ceremony. The email will also contain a Ceremony Registration Number that you'll need in order to hire or purchase academic dress from the QUT Guild.

Do I need a ticket for myself?

No. You just need to register for your ceremony and bring your 'Graduation Confirmation' email to your ceremony for entry.

How do I purchase guest tickets?

Tickets will be available for purchase from Ticketek from Monday 10 October 2022. Tickets can be purchased until the start of your ceremony if seats are available.

How many guest tickets can I purchase?

While there are initial purchase limits on guest tickets stated on Ticketek's website, any unsold tickets will be released for purchase the week prior to ceremonies.

How do I arrange assistance for my guests at the venue?

If you have special seating requests for guests, contact Ticketek. QUT cannot assist with guest seating.

Can I refund guest tickets?

All ticket sales and refunds are processed by Ticketek, our official ticketing partner.

All refund requests must be submitted to Ticketek within 10 business days of the ceremony's conclusion.

QUT cannot assist with guest ticket refunds. We recommend waiting until you have your 'Graduation Confirmation' email before purchasing guest tickets.

Buy or hire academic dress

When hiring or purchasing your academic dress, you'll need your ceremony registration number from your 'Graduation Confirmation' email.

QUT Guild is the official supplier of student academic dress. Only QUT-approved academic dress can be worn at a QUT graduation ceremony.

You can hire academic dress right up until the time of your ceremony.

If you're purchasing academic dress, check the QUT Guild website's FAQ page for information on closing dates for orders.

Hire or purchase your academic dress

Doctoral candidates receive complimentary hire, which will be arranged during the registration process. Do not contact QUT Guild for your academic dress, as the Ceremonies Office will contact you directly to confirm your size details.

What am I required to wear?

Your academic dress

Select your course type to see what you're required to wear at your ceremony:

Your academic dress consists of:

  • black bachelor gown
  • 100mm blue hood
  • mortarboard.

Your academic dress consists of:

  • black bachelor gown
  • 100mm blue hood with a white trim
  • mortarboard.
Masters by coursework

Your academic dress consists of:

  • black masters gown
  • fully lined blue hood with a white trim
  • mortarboard.
Masters by research

Your academic dress consists of:

  • black masters gown
  • fully lined red hood
  • mortarboard.

Doctor of Philosophy

Your academic dress consists of:

  • black gown with red facings
  • fully lined red hood
  • tudor bonnet with red tassel.

Professional Doctorate

Your academic dress consists of:

  • black gown with blue facings
  • fully lined blue hood
  • tudor bonnet with blue tassel.

 

What to wear with your academic dress

Gowns are open at the front, so your clothes will be partially visible. We suggest wearing smart business clothing underneath, such as:

  • pants or slacks
  • a dress shirt or blouse
  • a knee-length dress or skirt
  • shoes that allow easy handling of stairs and slippery surfaces.

Your hairstyle should allow for a graduation hat to be worn. Jackets and ties are optional.

In addition to your academic dress, you may choose to wear an Aboriginal or Torres Strait Islander stole.

Stoles are provided by our Oodgeroo Unit to celebrate student achievement and to recognise the importance of Aboriginal and Torres Strait Islander culture. The design of the stoles and their colours are reflective of both the Aboriginal and Torres Strait Islander flags.

To obtain a stole or for further information, email information.oodgeroo@qut.edu.au.

 

Collecting and returning your hired academic dress

Your hired academic dress will be issued to you at the ceremony venue.

If you hired through the QUT Guild, bring your receipt of hire on the day.

You must return your hired academic dress no later than one hour after the conclusion of your ceremony.

Your mortarboard is yours to keep as a memento of your special day.

Robing at the ceremony

You need to arrive two hours prior to the start of your ceremony so you can be robed.

You must be robed by staff to ensure you're presentable and wearing the correct regalia. Robing services are included in the academic dress hire and purchase prices.

If you've chosen to purchase your academic dress from an external supplier, you'll be required to pay a $10 robing fee when you arrive on the day. If you have incorrect items that aren't QUT-approved, you'll be charged a full hire fee for the correct academic dress.

What to bring

Bring your:

  • Graduation Confirmation email (printed or on your device)
  • academic dress hire receipt (if hiring) or your academic dress (if purchased).

If you've received your parchment in the mail, do not bring it to the ceremony. You'll be given a document and folder on stage that can be used for photos.

Otherwise, bring as little as possible: you won't be able to enter the ceremony hall with your belongings or take them with you on stage and there are no cloak room facilities at the venue. If it doesn't fit in your pocket, consider whether you need to bring it.

If you must bring any belongings, arrange for your guests to take them before your mandatory graduation briefing or leave them on your chair in the briefing area. Any items left on your seat during the briefing are not the responsibility of QUT or BCEC.

Getting to the venue

Arrive at the venue two hours before your ceremony begins to register, be robed and attend your briefing.

We encourage guests to arrive approximately one hour before your ceremony's start time. They are welcome to wait in the Guest Lounge (BCEC Exhibition Hall 1) while you register and are robed. Food, drink, flowers and merchandise will be available for purchase and photos can be taken before the ceremony.

Visit the BCEC website for more information on location, access and parking availability. BCEC is surrounded by accessible public transport, but if you're driving we suggest parking in car parks 1 or 2.

COVID-19 information

Visitors to BCEC are no longer required to check in or provide proof of vaccination on entry. However, BCEC is continuing to follow Queensland Health advice on safe venue practices. QUT will follow all government regulations in place on the day of your ceremony.

When you arrive

When you arrive, enter via the main entrance on the corner of Merivale Street and Glenelg Street. Proceed to the registration desk in Exhibition Hall 1.

You'll be provided with a seat number and guided to the robing station.

45 minutes before your ceremony, you'll be seated in Exhibition Hall 1 to receive a graduation briefing.

If you've purchased tickets for your guests, share the tickets with them before you enter the briefing. Each guest in your group should have their own ticket.

Ceremonies typically run for 90 minutes.

If you arrive late

The Ceremonies team will only be available by email, not by phone.

Strict lockout rules apply if you or a guest is late.

If you're running late, email the Ceremonies team at askqut@qut.edu.au with the subject URGENT ceremony late arrival. Include your name, student number and the ceremony you're meant to attend.

While we will try to accommodate any graduates who arrive late, we cannot guarantee they will be able to attend their ceremony.

After the ceremony

The Guest Lounge in Exhibition Hall 1 will be open for two hours after your ceremony. If you have hired your academic dress, return your gown and hood to Guild staff within one hour of the end of the ceremony. The mortarboard is yours to keep.

Photography

Flash photography is not permitted during the ceremony.

Our official photographers, Elite Photographics, will provide free portrait sittings for you and your guests before and after your ceremony. Pre-ceremony sittings end 45 minutes before the ceremony begins. All sittings can be booked in advance.

Book a portrait sitting with Elite Photographics

During the ceremony, you'll be photographed as you receive your parchment on stage.

You will be emailed information about how to access, view and order graduation photos by Elite Photographics when your photos are online and ready to view.

Photographers and videographers will be taking photos and video for QUT's promotional purposes. If you don't wish to be photographed or filmed, let QUT staff know on the day.

Flowers

Flowers from Brisbane Market Flowers will be available to buy in the Guest Lounge.

Flowers can also be pre-ordered. You, your family members, and staff can use the discount code 'QUTGRAD22' to receive 10% off and free delivery to BCEC on the day. This code will expire on 7 December 2022.

Pre-order your graduation flowers

Live stream

Ceremonies are live streamed for family members or friends who are unable to attend. This will be available 10 minutes prior to the ceremony start time. We are unable to provide recordings of the ceremonies for purchase due to privacy and copyright.

Find out more about ceremony live streams

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Live streaming

All graduation ceremonies will be live streamed for the benefit of family members or friends who are unable to attend the ceremony.

View the live stream

This stream can be viewed from Windows and Mac OS X computers, Apple iOS and Android mobile devices. Streaming video can be data-intensive - be aware of your mobile plan's 3G/4G data limits.

No permanent recording will be kept by or used for any other purpose by the University.